We're Hiring: Programs & Operations Assistant

JOB OPENING
Programs & Operations Assistant

DEADLINE TO APPLY
MAY 13, 2020

Founded in 2009, Queer|Art uses a model of mentorship to cultivate a network of shared resources that empower an intergenerational community of LGBTQ+ artists. The Queer|Art Programs & Operations Assistant will work closely with the Executive Director (ED) and Programs & Operations Director (P&O Director) to support the programs and operations of this rapidly growing non-profit organization. 

Queer|Art’s programs are organized under three major areas of support: Mentorship (Creative & Professional Development), Presents (Events, Exhibitions, & Public Presentations), and Awards (Residencies, Grants, & Prizes). These programs support creative and professional development and presentation of work for LGBTQ+ artists at all stages of their careers while also facilitating new relationships within an evolving LGBTQ+ arts community. Our team consists of six staff members and five associates. The office environment is often fast-paced and involves moving between multiple projects on a daily basis. This is an exciting opportunity for emerging producers, artist managers, community organizers, and arts administrators who are seeking diverse administrative, research, and production experience. 

This is a temporary part-time position, 3 days per week (24 hours), through the end of December 2020, with possibility for extension. Compensation is $22/hr. Additional hours may occasionally be required. Applicants must be based in New York City. 

Responsibilities Include:

Programs

  • Working with P&O Director to track and advance program production timelines, supporting coordination of artists, partnering venues, and other constituents.

  • Supporting design of digital and print material related to our programs, including exhibition catalogues, organizational reports, postcards, posters, and other promotional materials. 

  • Conducting and organizing research on artists, foundations, donors, potential partners, and other key players in our extended community. 

  • Proposing edits, revisions, and additions for press releases, e-blasts, and newsletter.

  • Drafting and preparing social media updates about our artists and programs for various online platforms (Facebook, Twitter, and Instagram). 

  • Editing, organizing, and filing digital documentation and other materials related to our programs. 

  • Providing miscellaneous production support (set-up, breakdown, transporting items, box office, documentation, etc.) during public and private events. 

  • Updating the website. 

Operations

  • Assisting Executive Director and P&O Director in keeping track of schedules for compliance and accounting.

  • Assisting P&O Director to track and file receipts of all monthly income and expenses.

  • Assisting P&O Director to review bank statements and code receipts, prep monthly for further processing by freelance bookkeeper.

  • Assisting P&O Director to distribute payments for vendors, guest artists/curators, and independent contractors to ensure timely processing.

  • Maintaining filing systems with digital and hard copy files for long-term organization of programs and operations.

  • Helping to maintain and update database of Queer|Art constituents. 

  • Assisting maintenance of orders, subscriptions, and utilities for ongoing office operations.

  • Tracking inventory of office supplies and maintaining stock of necessary materials.

Preferred Qualifications: 

  • Detail-oriented problem solver who takes initiative 

  • Strong research, drafting, and copyediting skills 

  • Familiarity with graphic design software and an eye for design aesthetics

  • Commitment to LGBTQ+ rights and representation 

  • Commitment to supporting the advancement of LGBTQ+ culture 

  • Software knowledge: Adobe Suite, Google Docs

  • Social media savvy (Instagram, Twitter, Facebook) 

  • Familiarity with Squarespace 

  • Production knowledge: Digital SLR/mirrorless camera 

Note: In light of current health concerns surrounding COVID-19, this position requires that you have your own computer in order to complete administrative work remotely. 

Queer|Art is an equal opportunity employer and is committed to creating a diverse and inclusive environment. Applicants from populations underrepresented in the fields that we represent (Film, Literature, Performance, Visual Art, and Curatorial Practice) are strongly encouraged to apply. People with disabilities; people of color; women; and lesbian, gay, transgender, gender non-conforming, and bisexual people are encouraged to apply. Accessibility needs can be accommodated as much as possible. 

To apply, please send resume, cover letter, and two professional references to Travis Chamberlain, Executive Director, and Rio Sofia, Programs & Operations Director, at info@queer-art.org, Subject: P&O Assistant.